Meetings and Minute-Taking

1 Day

Anyone who attends meetings regularly and needs to improve their efficiency and/or write minutes, including committee members, employee forum members, PAs, team leaders and managers.

Participants’ needs are identified throughout the programme so that individual processes, communication styles and obstacles are examined. By the end of this workshop, participants should be able to:

• Understand the purpose of meetings and the duties of various office bearers
  Know how to prepare well for a meeting to ensure it remains on track and meets set objectives
• Identify typical problems that occur in meetings and know how to deal with these
• Know the purpose, structure and content of minutes and how to write suitable minutes
• Summarise long discussions effectively, taking out the essential points
• Ensure practical and clear action plans are generated from meetings
• Keep meetings shorter and to-the-point

The following topics are included:

• Most common problems in meetings
• Critical requirements of successful meetings
• The role of the Chairperson and Vice-Chairperson
• The role of the Secretary
• Convention-setting
• Clarifying objectives and Agenda-setting
• Preparation and planning
• How to avoid time-wasting in meetings
• Dealing with common problems in groups
• Encouraging group participation in a meeting
• The purpose of minutes
• Typical problems related to minute-taking and how to overcome these
• Documenting and ensuring action
• Evaluating whether your meeting had successful outcomes

Are you interested?