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Training Courses > Chairing and Running Meetings

Chairing and Running Meetings

Meetings form a crucial part of an organisation’s day-to-day operations, yet often become the biggest time-waster for the people involved. This one-day workshop helps participants to ensure that meetings are directed and efficient, reaching set objectives and achieving executable action.

Course Duration:
1 Day

Who Should Attend:
Any level of staff or management who is regularly required to attend meetings and/or prepare minutes, including committee members, employee forums, team members and managers.

Course Outcomes:

By the end of this workshop, participants will be able to:

  • Understand the purpose of meetings and the duties of various office bearers
  • Know how to prepare well for a meeting to ensure it meets set objectives
  • Identify typical problems that occur in meetings and know how to deal with these
  • Chair meetings effectively, limit time-wasting and keeping meetings on-track with the agenda
  • Ensure fair and controlled participation by all involved in the meeting
  • Ensure practical and clear action plans are generated from meetings

Content Includes:

1. Guidelines for Running a Successful Meeting

  • Most common problems in meetings
  • Establishing the purpose of the meeting
  • Preparing for a meeting
  • Critical requirements of successful meetings
  • The role of the Chairperson; Vice-Chairperson and Secretary
  • Clarifying objectives and Agenda-setting

2. Steps in Chairing or Running a Meeting

  • The role of the Chairperson
  • The role of the Vice-Chair and Minute-Taker or Secretary
  • Skills required in an effective chairperson
  • Understanding and agreeing on Meeting Conventions
  • The role of Constitutions
  • Steps for chairing and conducting a meeting
  • Ensuring group participation and fair communication procedures
  • Other accepted meeting procedures
  • Adhering to the agenda
  • Taking decisions in meetings
  • Concluding the meeting
  • Ensuring meetings have successful outcomes

3. Taking Minutes

  • Appointing an effective minute-taker
  • The role of minutes
  • Ensuring minutes and notes are clear, effective & actionable
  • The use of Collateral Materials

4. Time Management in Meetings

  • Time Management Principles that affect meetings
  • Time Management problems in meetings
  • How to avoid meetings becoming time wasters

5. Generating Group Solutions

  • Fundamentals for group sessions
  • Group solution-generating process
  • Dealing with common problems in groups

Are you interested?