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Training Courses > Meetings and Minute-Taking

Meetings and Minute-Taking

Course Duration:
1 Day

Who Should Attend:
Anyone who attends meetings regularly and needs to improve their efficiency and/or write minutes, including committee members, employee forum members, PAs, team leaders and managers.

Course Outcomes:

Participants’ needs are identified throughout the programme so that individual processes, communication styles and obstacles are examined. By the end of this workshop, participants should be able to:

  • Understand the purpose of meetings and the duties of various office bearers
    Know how to prepare well for a meeting to ensure it remains on track and meets set objectives
  • Identify typical problems that occur in meetings and know how to deal with these
  • Know the purpose, structure and content of minutes and how to write suitable minutes
  • Summarise long discussions effectively, taking out the essential points
  • Ensure practical and clear action plans are generated from meetings
  • Keep meetings shorter and to-the-point

The following topics are included:

  • Most common problems in meetings
  • Critical requirements of successful meetings
  • The role of the Chairperson and Vice-Chairperson
  • The role of the Secretary
  • Convention-setting
  • Clarifying objectives and Agenda-setting
  • Preparation and planning
  • How to avoid time-wasting in meetings
  • Dealing with common problems in groups
  • Encouraging group participation in a meeting
  • The purpose of minutes
  • Typical problems related to minute-taking and how to overcome these
  • Documenting and ensuring action
  • Evaluating whether your meeting had successful outcomes

Are you interested?